Office 365 Video Recording Privacy Notice

Privacy Considerations for Recording and Sharing Videos Online

Before making or sharing videos online which include recordings of other people, their privacy rights needs to be considered carefully. There is extensive guidance on the University Data Protection Portal and specific Privacy Notices are available here: For StudentsFor Staff, and From Microsoft.

Teams Meeting Recordings

When recording is turned on in a Microsoft Teams Meeting, a message will pop up notifying all the participants. The recording will capture the audio and video that participants share. Once the recording is stopped, it is processed and then it becomes available to all the participants through a link shared in the meeting chat. By continuing to share your audio and video in a meeting that is being recorded, you are agreeing allow your video and audio to be recorded and shared.

If it is not clear to you why the recording is being made, you can ask the meeting organiser. If you don’t want to do this while being recorded, you can so in the chat. If you want to opt out of being recorded, your options are to:

  • Turn off your camera and microphone
  • Stop the recording using the option in the three-dot-menu
  • Leave the meeting

For students attending teaching events, participation is voluntary and you do not need to share your camera or audio if you choose not however we recommend engaging with the teaching as much as you can to make sure you get the most out of the learning experience. The videos created are made for and shared with your module cohort to benefit your studies.

Uploading Videos to Microsoft Stream

You need to get permission from a person before you can upload a video to Stream that contains any identifiable information about them. Make sure that person knows what the video will be used for and who it will be shared with. You should also consider how long you will keep the recording.